Login (EQ) function content

From HISCOM

Review of output from extended query in restricted access area

Abbreviations:

In spec to be implemented	Zsp
High	H
Medium	M
Low	L
Exclude	E

Contents 1 Template 2 Qualifier 3 Rank qualified (gen., species, infraspecies) 4 Taxon group 5 Family 6 Taxon name (as string, without authorities) 7 Name (as string, with authorities) Also Names List Option 8 Names LIST 9 Genus 10 Species 11 Rank 12 Infra species 13 Determination 14 Determined By. 15 Previous determination 16 Accession Number 17 Accession Number 18 Collector (Surname, Initials/Given name) 19 Collector field Number 20 Other collectors (Surn. Init; Surn. Init; Surn. Init;) 21 Collection date 22 Collection Date Range Option 23 Herbarium (acronym, e.g. MEL) 24 State 25 Region 26 Nearest Place (Chah Agreed All Herbaria Supply For Textual Locality For Public Access) 27 Country 28 Specific Geological Unit 29 Locality (Excluded from Public Access) 30 Cultivated status (Flag: Wild Cultivated) 31 Latitude (For Public Last digit of minutes = 0) 32 Longitude (For Public Last digit of minutes = 0) 33 Decimal Latitude (For Public Last digit of minutes = 0) 34 Decimal Longitude (For Public Last digit of minutes = 0) 35 Geocode Precision 36 Geocode Source 37 Latitude Degrees 38 Latitude Minutes (For Public Last digit of minutes = 0) 39 Latitude Seconds (Not for Public Access) 40 Latitude Hemisphere 41 Longitude Degrees 42 Longitude Minutes (For Public Last digit of minutes = 0) 43 Longitude Seconds (Not for Public Access) 44 Longitude Hemisphere 45 Geographic grid reference [zone, easting, northing] 46 Grid Class 47 Altitude [value, unit] 48 Depth [value, unit] 49 Habit 50 Habitat 51 Notes 52 Herbarium Items 53 Herbarium Material 54 Gardens Material 55 Replicate Number 56 Replicates to (Herbarium Acronyms List) 57 Loan 58 Loan ID 59 Loan Sequence Number 60 Exchange ID 61 Exchange Item Number 62 Donor 63 Donor Account Number 64 Type 65 Collection Items 66 Hybrid 67 Species Aggregate 68 Additional comments by Chris Brodie, at present unchecked

Template

Field	Field
Present	Query relates to boxes found on page:
Diff.Title	Title if differs
Prompt	Title if differs
NotesOutput	Notes on output functionality
NotesContent	Notes on content (Consistency)
NotesNo.	Note no.
Comments	Comments: Bill, Rex
Priority	Priority: H,M,L,E ?
Discussion

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Qualifier

Field	Qualifier
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Include qualifiers
Prompt	Include qualifiers
NotesOutput
NotesContent	All Hakea's are shown. No qualifiers could be seen. Bill do you have an example of qualifiers so this function can be tested.
NotesNo.	1
Comments	HISCOM please test.
Priority	M
Discussion

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Rank qualified (gen., species, infraspecies)

Field	Rank qualified (gen., species, infraspecies)
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Infraspecific rank
Prompt	Infraspecific rank
NotesOutput
NotesContent	none found. Bill please supply examples
NotesNo.	2
Comments	HISCOM please test.
Priority	M
Discussion

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Taxon group

Field	Taxon group
Present	n
Diff.Title
Prompt
NotesOutput	Add Taxon group column?
NotesContent
NotesNo.	3
Comments	This is CANB's equivalent of Major Group. "Superfamily not currently stored. See query comments
Priority	H
Discussion

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Family

Field	Family
Present	Page 1 (of 5)Plant Name Data
Diff.Title
Prompt
NotesOutput	Add: "Family" column. No "Family" column exists. All taxonomic information is under "Full Scientific Name" and family occurs only in some entries.
NotesContent	When a family is entered and a search executed the following error message is displayed: "Your request matches 6162 records, which exceeds the download limit! Please modify your query conditions to request less records". is there any point in searching by family if most of the families exceed a certain number of records that cannot be displayed?
NotesNo.	4
Comments	Need to add "family" column to output. The bulk query mode (yet to be written) is needed to support the larger families.
Priority	H
Discussion

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Taxon name (as string, without authorities)

Field	Taxon name (as string, without authorities)
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Full Scientific Name
Prompt	Full Scientific Name
NotesOutput	see Public- (SQ)-function-Content sheet
NotesContent	See Public- (SQ)-function-Content sheet. Comment: A search in the box "Full Scientific Name" for Hakea leucoptera, returned only 8 (eight) records. Adding Hakea to the genus box and Leucoptera in the species box returns 1177 records?
NotesNo.	5
Comments	Unnecessary as user can concatenate the component fields, which are more useful separated in output
Priority	E
Discussion

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Name (as string, with authorities) Also Names List Option

Field	Name (as string, with authorities) Also Names List Option
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Full Scientific Name
Prompt	Full Scientific Name
NotesOutput	see Public- (SQ)-function-Content sheet
NotesContent	see Public- (SQ)-function-Content sheet
NotesNo.	6
Comments	Full scientific name with authors is more for output (as well as genus, species etc. separated) than for searching - useful for users.
Priority	H
Discussion

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Names LIST

Field	Names LIST
Present	n
Diff.Title	Missing
Prompt	Missing
NotesOutput	Missing
NotesContent	Missing
NotesNo.	7
Comments	THIS IS AN AGREED HIGH PRIORITY ACTION FUNDED BY CHAH FOR AVH2 FIX STAGE 1
Priority	H
Discussion

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Genus

Field	Genus
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Scientific name
Prompt	Scientific name
NotesOutput	Insert: Genus column All taxonomic information is under "Full Scientific Name". Add function: Genus box should contain a name for the search to proceed unless Geographic or other selected values are included in the search boxes on "Page 2 (of 5) Geographical search and delivery".
NotesContent
NotesNo.	8
Comments	Need separate Genus output column. SEE BROAD ISSUES for other comments.
Priority	H
Discussion

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Species

Field	Species
Present	Page 1 (of 5)Plant Name Data
Diff.Title
Prompt
NotesOutput	Insert: species column: All taxonomic information is under "Full Scientific Name"
NotesContent
NotesNo.	9
Comments	Need separate Species output column.
Priority	H
Discussion

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Rank

Field	Rank
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Scientific name
Prompt	Scientific name
NotesOutput	Insert: rank column. All taxonomic information is under "Full Scientific Name"
NotesContent	When entering "subsp" into the rank box for "Hakea leucoptera subsp leucoptera" results are returned. Chris entered "spp." rather than "ssp." and found no records! An understandable user error.
NotesNo.	10
Comments	Need to standardise values, either in DB or during searching. Good example of why we need a drop down box with value "subsp./ssp." ! Correct searching. Add rank output column.
Priority	H
Discussion

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Infra species

Field	Infra species
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Scientific name
Prompt	Scientific name
NotesOutput	Insert: "Infraspecific epithet" column. All taxonomic information is under "Full Scientific Name"
NotesContent
NotesNo.	11
Comments	Add infraspecific epithet output column
Priority	H
Discussion

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Determination

Field	Determination
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Determination date
Prompt	Determination date
NotesOutput	I would like to be able to search by Genus and species for all days in August 2000. This type of search did not work. I have to put in the exact date: August 19th 2000. How do I enter this? To avoid confusion, create drop down boxes with options. These options should allow me to search by months within a year and not just specific dates if this is to be user friendly. or prehaps you could search by usinga date range query as seen "on Page 4 (of 5) Collection date queries" for "Collection date range queries".
NotesContent
NotesNo.	12
Comments	Don't create dropdown lists. Add support for auto wildcarding of left parts of dates not specified, as previously mentioned. See BROAD ISSUES sheet
Priority	H
Discussion

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Determined By.

Field	Determined By.
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Determined By
Prompt	Determined By
NotesOutput	The wildcards had to be used to gain any results without knowing the 100% correct name! I suggest that wildcards are used a default. Examples used: 1. Barker% returned 646 records 2. %Barker% returned 671 records. Some records have the initials at the front of the name (W.R. Barker), while other records the initials are at the end of the name (Barker, W.R.).
NotesContent	Standardise names. Example: Are these two names referring to the same botanist: Barker, W.R. & Barker, W., W.R Barker, and Barker, W.R. (AD). ? Or introduce wildcard instructions
NotesNo.	13
Comments	There already exists a comment that % may be used as a wildcard. An example of need for a help page: see Broad issue Disagree with people's names being standardised.
Priority	M
Discussion

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Previous determination

Field	Previous determination
Present	n
Diff.Title	missing
Prompt	missing
NotesOutput	missing
NotesContent	missing
NotesNo.	14
Comments	Not likely to be available apart from CANB?
Priority	E
Discussion

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Accession Number

Field	Accession Number
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title
Prompt
NotesOutput	see below
NotesContent	see below
NotesNo.	15
Comments
Priority
Discussion

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Accession Number

Field	Accession Number
Present	Page 1 (of 5)Plant Name Data
Diff.Title	Record suffix
Prompt	Record suffix
NotesOutput	Returned 3 records with the "Record Suffix" 327730. One of those was the record required.
NotesContent	On "Page 1 (of 5)Plant Name Data' the Interface prompt is "UnitID". The query result page displays the column heading as "record suffix". Please use the same title for the prompt page and results page.
NotesNo.	16
Comments	We agree with user Chris. Consistency of field names in prompts and outputs is essential Don't use ABCD concept names like unitID, but clear descriptors. See Broad Issues.
Priority	H
Discussion

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Collector (Surname, Initials/Given name)

Field	Collector (Surname, Initials/Given name)
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title	Collector
Prompt	Collector
NotesOutput	Should collector and other collectors be one box. Example: Barker.W.R. may have been the first collector on some field trips and a second collector on other field trips. To search for all Barker W.R. two searches will be required?
NotesContent	I entered "%Barker%". Results were inconsistent. The collector "Barker, P.J." was not shown.
NotesNo.	17
Comments	No ; keep primary and other collector(s) separate as in HISPID. BUT: would be useful to query on Collectors name encompassing both columns (eg. Collectors query box, with option for Primary/Other/Default(both))
Priority	M
Discussion

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Collector field Number

Field	Collector field Number
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title	Collector's Number
Prompt	Collector's Number
NotesOutput	Consistency: Some no. have a prefix, othes do not have a prefix. Consistency: Some rows are empty and some contain s.n.. Explain: what s.n, is if it is included.
NotesContent	On "Page 3 (of 5)Collector data and textual collection notes", the Interface prompt is "Field no". The query result page displays the column heading as "Collector's Number". Please use the same title for the prompt page and results page
NotesNo.	18
Comments	HISPID requires 's.n.' for all missing collector numbers. AVH2 should convert NULL in database to 's.n.' on output. Explain s.n. in Help page.
Priority	H
Discussion

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Other collectors (Surn. Init; Surn. Init; Surn. Init;)

Field	Other collectors (Surn. Init; Surn. Init; Surn. Init;)
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title	Other collectors
Prompt	Other collectors
NotesOutput	Add: Wild cards are needed as default. This so the user can easily find collectors names if they have not entered the "exact" details
NotesContent	Output The data base did not return all entries as expected. Example: I entered "Marsh, G." (copied and pasted from a prevoius blanket search) on "Page 3 (of 5)Collector data and textual collection notes" in the 'Other collectors" box expecting to see an entry for Hakea leucoptera that appears on a general search. No results were retuned. Why? please fix? FIX HTML-output: There are no borders around the "Other collecters" boxes in either of the HTML outputs. Rex says add
NotesNo.	19
Comments	Wildcards should never be used automatically. Investigate why search fails. All table cells need content, even if it is a non-breaking space. Borders issues to Broad Issues.
Priority	H
Discussion

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Collection date

Field	Collection date
Present	Page 4 (of 5) Collection date queries
Diff.Title	Collection date
Prompt	Collection date
NotesOutput	The exact date need to entered for this function to work. If you need taxa collected in 1999 use "Collection Date Range Option" boxes
NotesContent
NotesNo.	20
Comments	See Broad Issues.
Priority	H
Discussion

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Collection Date Range Option

Field	Collection Date Range Option
Present	Page 4 (of 5) Collection date queries
Diff.Title	Collection date range query
Prompt	Collection date range query
NotesOutput	On "Page 4 (of 5) Collection date queries" in the "Collection date range query" boxes, the full date must be entered for results to be returned. You cannot enter 1999 - 2007. You need to enter 01/01/1999 - 31/12/2007 or 1/1/1999 - 31/12/2007
NotesContent
NotesNo.	21
Comments	Implement left element wildcards for date. Auto order ranges to make them valid, eg. 2000 to 1995 is converted to 1995-2000. See Broad Issues
Priority	H
Discussion

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Herbarium (acronym, e.g. MEL)

Field	Herbarium (acronym, e.g. MEL)
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title	Herbarium Source
Prompt	Herbarium Source
NotesOutput	Change: Title of field should be "specimen held at herbarium:" with the existing drop down box. Add herbarium name and not the city name?
NotesContent	On "Page 3 (of 5)Collector data and textual collection notes", the Interface prompt is "Herbarium". The query result page displays the column heading as "Herbarium Source". Please use the same title for the prompt page and results page. Title of field should be "specimen held at herbarium" with the existing drop down box on page 3.
NotesNo.	23
Comments	Make changes to avoid confusion. See earlier comments on public outputs
Priority	H
Discussion

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State

Field	State
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	State
Prompt	State
NotesOutput	Add: drop down box list ion all options. Change: Title of field should be "State specimen collected in" with existing drop down box.
NotesContent	Standardise state names, NSW or New South Wales etc
NotesNo.	24
Comments	Agreed. See earlier comments on public outputs
Priority	H
Discussion

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Region

Field	Region
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Australian Herbarium Region
Prompt	Australian Herbarium Region
NotesOutput
NotesContent	On Page 2 (of 5), Geographical search and delivery of the Extended Data Search Interface the prompt is" Herbarium region". The query result display the heading as "Australian Herbarium Region". Please use the same title for the prompt page and results page.
NotesNo.	25
Comments	Standardise field name. See Broad Issues.
Priority	H
Discussion

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Nearest Place (Chah Agreed All Herbaria Supply For Textual Locality For Public Access)

Field	Nearest Place (Chah Agreed All Herbaria Supply For Textual Locality For Public Access)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Generalised Locality Information
Prompt	Generalised Locality Information
NotesOutput	Standardise: On Page 2 (of 5), Geographical search and delivery of the Extended Data Search Interface the prompt is" Nearest named place". The query result display the heading as "Generalised Locality Information". Please use the same title for the prompt page and results page.
NotesContent	Amend / standardise: Some cells have text entries, other are blank, some say "Nearest locality not available' and others say "not available".
NotesNo.	26
Comments	Standardise field name. See Public Content - null should produce "not available" HISPID5
Priority	H
Discussion

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Country

Field	Country
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	Add drop down box
NotesContent	Standardise: One entry in Capitals "NEW ZEALAND" the rest in Upper and lower case "New zealand"
NotesNo.	27
Comments	See Public Content - Database should follow ISO standard (an HISPID) which is mixed case.
Priority	H
Discussion

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Specific Geological Unit

Field	Specific Geological Unit
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Spatial Datum
Prompt	Spatial Datum
NotesOutput	Standardise: In the "Extended Data Search Interface on Page 2 (of 5) Geographical search and delivery" the prompt is called "Geodetic/grid datum" ion the query result its called "Spatial Datum"
NotesContent	Standardise: some records show, "AGM66" and others "Australian Geodetic Datum 66". This is the same for otrher entries
NotesNo.	28
Comments	Standarise headings.
Priority	H
Discussion

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Locality (Excluded from Public Access)

Field	Locality (Excluded from Public Access)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Locality text
Prompt	Locality text
NotesOutput	Group search fields regarding locality together! Example: "Generalised Locality Information" and "Locality text" next to each other. User can easily get the two column mixed up!
NotesContent	1. Entering the following text in the box "%remarkable%" returns all records with the word "Remarkable" in the locality cells. Example returned: Mt Remarkable, Remarkable Rock, Remarkable National Park, etc. 2. Entering: %Remarkable% AND %rocks% returns no results. 3. Entering: %Remarkable rocks% returns only Remarkable rocks
NotesNo.	29
Comments	Boolean searching is NOT supported. Another reason why examples on a help page would be useful. See Broad Issues.
Priority	H
Discussion

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Cultivated status (Flag: Wild Cultivated)

Field	Cultivated status (Flag: Wild Cultivated)
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title	Cultivated Occurrence
Prompt	Cultivated Occurrence
NotesOutput
NotesContent	Please also see: "Gardens Material". Is this the same field ?
NotesNo.	30
Comments	Covered in Query. Ensure can output this flag where available.
Priority
Discussion

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Latitude (For Public Last digit of minutes = 0)

Field	Latitude (For Public Last digit of minutes = 0)
Present
Diff.Title
Prompt
NotesOutput
NotesContent
NotesNo.
Comments
Priority
Discussion

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Longitude (For Public Last digit of minutes = 0)

Field	Longitude (For Public Last digit of minutes = 0)
Present
Diff.Title
Prompt
NotesOutput
NotesContent
NotesNo.
Comments
Priority
Discussion

---

Decimal Latitude (For Public Last digit of minutes = 0)

Field	Decimal Latitude (For Public Last digit of minutes = 0)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Decimal Latitude
Prompt	Decimal Latitude
NotesOutput
NotesContent
NotesNo.	31
Comments	Being the restricted access area, these geocodes should accurate, but limited to 5 decimal places (see Broad Issues).
Priority	H
Discussion

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Decimal Longitude (For Public Last digit of minutes = 0)

Field	Decimal Longitude (For Public Last digit of minutes = 0)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Decimal Longitude
Prompt	Decimal Longitude
NotesOutput
NotesContent
NotesNo.	31
Comments	Being the restricted access area, these geocodes should accurate, but limited to 5 decimal places (see Broad Issues).
Priority	H
Discussion

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Geocode Precision

Field	Geocode Precision
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Geocode precision: Below Meters(CoordinateErrorDistanceInMeters)
Prompt	Geocode precision: Below Meters(CoordinateErrorDistanceInMeters)
NotesOutput	Query returns all results above the value inputted. I added 1000 and the search returned values for a 1000 and greater than 1000. Amend either text or change search specifications
NotesContent	Fix
NotesNo.	33
Comments	Prompt/short explanation should indicate that this is Radius of accuracy of original geocode in metres. See also Broad Issues
Priority	H
Discussion

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Geocode Source

Field	Geocode Source
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Geocode source
Prompt	Geocode source
NotesOutput	Bill, Both "compiler" and "collector" returned results but no result for "generalised arbitrary point" and "automatically generated" were returned. Please provide examples so to check functionality
NotesContent
NotesNo.	34
Comments	More useful for ouput rather than for searching. Does any HISCOMer have examples of other HISPID values, which may not be used by herbaria. Should HISCOM consider revising these standard values?
Priority	L
Discussion

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Latitude Degrees

Field	Latitude Degrees
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput
NotesContent
NotesNo.
Comments
Priority
Discussion

---

Latitude Minutes (For Public Last digit of minutes = 0)

Field	Latitude Minutes (For Public Last digit of minutes = 0)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput
NotesContent
NotesNo.
Comments
Priority
Discussion

---

Latitude Seconds (Not for Public Access)

Field	Latitude Seconds (Not for Public Access)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Latitude Hemisphere

Field	Latitude Hemisphere
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Longitude Degrees

Field	Longitude Degrees
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Longitude Minutes (For Public Last digit of minutes = 0)

Field	Longitude Minutes (For Public Last digit of minutes = 0)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Longitude Seconds (Not for Public Access)

Field	Longitude Seconds (Not for Public Access)
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Longitude Hemisphere

Field	Longitude Hemisphere
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Geographic grid reference [zone, easting, northing]

Field	Geographic grid reference [zone, easting, northing]
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Grid Class

Field	Grid Class
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title
Prompt
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

---

Altitude [value, unit]

Field	Altitude [value, unit]
Present	Page 2 (of 5) Geographical search and delivery
Diff.Title	Altitude
Prompt	Altitude
NotesOutput	not checked
NotesContent	not checked
NotesNo.
Comments
Priority
Discussion

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Depth [value, unit]

Field	Depth [value, unit]
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title	Depth: Between (metres) and (metres)
Prompt	Depth: Between (metres) and (metres)
NotesOutput	What is this field? I was unable to test this field! Why does this field also appear on "Page 2 (of 5) Geographical search and delivery".
NotesContent	These does not make sense to me!
NotesNo.	35
Comments	Perhaps add to a User help page. Some land areas are below sea level, but normally used for algal records.
Priority	L
Discussion

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Habit

Field	Habit
Present	n
Diff.Title	Miscellaneous Notes
Prompt	Miscellaneous Notes
NotesOutput	All data is shown but in HTML wrap text, justify left, and specify width of boxes
NotesContent	Information on Habit seems to be under "Miscellaneous Notes"
NotesNo.	36
Comments	Rex/SAPAC currently investigating notes fields and mappings from HISPID5.
Priority	H
Discussion

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Habitat

Field	Habitat
Present	n
Diff.Title	Habitat
Prompt	Habitat
NotesOutput	All data is shown but in HTML wrap text, justify left, and specify width of boxes
NotesContent	Diverse information in this column
NotesNo.	36
Comments	Rex/SAPAC currently investigating notes fields and mappings from HISPID5.
Priority	H
Discussion

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Notes

Field	Notes
Present	n
Diff.Title	Miscellaneous Notes
Prompt	Miscellaneous Notes
NotesOutput	All data is shown but in HTML wrap text, justify left, and specify width of boxes
NotesContent	Diverse information in this column
NotesNo.	36
Comments	Rex/SAPAC currently investigating notes fields and mappings from HISPID5.
Priority	H
Discussion

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Herbarium Items

Field	Herbarium Items
Present	n
Diff.Title	No searchable box present
Prompt	No searchable box present
NotesOutput	No column for "Herbarium Items" exists
NotesContent
NotesNo.
Comments	Clarify with Greg what these mean in ANSHIR, then fix mappings and provide appropriate prompts
Priority	L
Discussion

---

Herbarium Material

Field	Herbarium Material
Present	n
Diff.Title	No searchable box present
Prompt	No searchable box present
NotesOutput	No column for "Herbarium material" exists
NotesContent
NotesNo.
Comments	Clarify with Greg what these mean in ANSHIR, then fix mappings and provide appropriate prompts
Priority	L
Discussion

---

Gardens Material

Field	Gardens Material
Present	Page 3 (of 5)Collector data and textual collection notes
Diff.Title	Cultivated Occurrence
Prompt	Cultivated Occurrence
NotesOutput
NotesContent	Input "Hakea leucoptera" and in the drop down box "Exclude cultivated records? Yes", and returned 1144 records. I also entered "Hakea leucoptera" and in the drop down box "Excluded cultivated records? No" and returned 1177, and only four records were marked in the field "Cultivated Occurrence ". Please also see: "Cultivated status (Flag: Wild Cultivated)". Is this the same field
NotesNo.	37
Comments	Check these inconsistencies. But suggest omit this field (seems relevant to ANBG vouchers in CANB)
Priority	H
Discussion

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Replicate Number

Field	Replicate Number
Present	n
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

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Replicates to (Herbarium Acronyms List)

Field	Replicates to (Herbarium Acronyms List)
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Loan

Field	Loan
Present	n
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Loan ID

Field	Loan ID
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Loan Sequence Number

Field	Loan Sequence Number
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Exchange ID

Field	Exchange ID
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Exchange Item Number

Field	Exchange Item Number
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Donor

Field	Donor
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Donor Account Number

Field	Donor Account Number
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Type

Field	Type
Present	Page 5 (of 5)Herbarium curation data
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	39
Comments	Refer to HISPID5 and fix mapping or data supply. Useful to have a flag that the specimen is a type - suggest use HISPID5 tsta
Priority	M
Discussion

---

Collection Items

Field	Collection Items
Present	n
Diff.Title	Kind of Collection
Prompt	Kind of Collection
NotesOutput
NotesContent	most cells are empty
NotesNo.	38
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	L
Discussion

---

Hybrid

Field	Hybrid
Present	n
Diff.Title	Hybrid flag
Prompt	Hybrid flag
NotesOutput
NotesContent	column exists but No data displayed in query results
NotesNo.	40
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	M
Discussion

---

Species Aggregate

Field	Species Aggregate
Present	n
Diff.Title	no column daplayed on results page
Prompt	no column daplayed on results page
NotesOutput
NotesContent
NotesNo.	41
Comments	Refer to HISPID5 and fix mapping or data supply.
Priority	M
Discussion

---

Additional comments by Chris Brodie, at present unchecked

• Additional fields present in the "Extended Data Search Query Results" but not found in "Extended Data Search Interface"
  • contains data
  • Example of data containied
  • Notes

• Type Status
  • n

• Cultivar Name
  • n

• Determinavit
  • y
  • DET, TSS, conf., d: Barker, W.R., d: Lally, T.R.
  • most cells are empty

• Record Basis
  • y
  • Collection
  • most cells are empty

• Infraspecific Name
  • y
  • W.R.Barker, R.Br.
  • most cells are empty

---

• Format downloaded
  • Comments
  • Action

• All formats excluding map
  • Note: on the results page, group all data under subheads that correspond to the 5 search pages 1.Plant 2.Location 3.Collection 4.Collection Date & 5.Curation. At present these fields are mixed up making it difficult for the user to focus in on particular areas of interest.
  • Group output data

• All formats excluding map
  • The prompts on the Extended Data Search Interface pages should be the same as the column title on the results page.
  • Change prompts so they are the same as the columns titles on the results page (or vice versa).

• HTML
  • The boxes displaying the data should only be a certain width with the data wrapping in these boxes. This does not happen with all the data displayed on a single line that is centralised.
  • Specify box sizes for results page, left justify and wrap data.
    Some mainly numeric fields like unitID and dates might be right justified.

• Output to Map
  • Problems printing map. See print outs
  • Correct